Free tool
Choose a template, set the tone, fill dates and attachments, then copy to email or download as DOCX/PDF. Templates include policy placeholders so letters match company requirements.
3 steps
Pick a leave type, complete the placeholders (recipient, dates, policy reference, backup contact), then select tone and output format. Copy directly into an email or download a print-ready file for HR records.
Built for real workflows
Templates include explicit placeholders for policy clauses, notice periods and attachments so letters are consistent and audit-ready. Below are the most-used templates and example prompt forms you can edit.
Short, formal message to notify a manager when you’ll be off for illness.
Formal letter to HR attaching a medical certificate and requesting sick-pay processing.
Formal notice to HR and manager with expected start/return dates and policy reference.
Short, compassionate request that offers documentation if required and a backup contact.
Professional request outlining reason, willingness to use accrued leave, and a plan for coverage.
Neutral email for short absence due to an appointment, with hours and coverage plan.
Propose remote work as an alternative to taking leave with deliverables and availability.
Template for managers to document approval, handover items and conditions.
Jurisdiction-aware phrasing and tone changes; rewrite drafts for different formality levels.
Send, print or file
Output is optimized for three common workflows: copy-paste into email clients (Gmail, Outlook), download as DOCX/PDF for HR records or printing, and prepare a short message for chat or Slack as a notification with a link to the full letter. After generation, save the file to your HRIS or shared drive according to your company process.
Keep personal details minimal
Use the built-in privacy-minded prompts to avoid unnecessary medical or personal specifics. Reference attachments (medical certificates, proof) in the letter without embedding sensitive file contents. Always follow your employer’s privacy and data-handling rules when saving or sending documents.
Intended users
Aimed at anyone who needs quick, consistent leave communications.
A free version of the generator is available to create and export basic leave letters and use standard templates and tone controls. Advanced features or bulk downloads may be part of paid plans — check /pricing for current details.
Use the policy-placeholder fields in each template to paste the exact clause reference or short wording from your company policy. Include notice period, payroll references or HR contact in the template before exporting. If uncertain, attach the policy excerpt or consult HR for precise language.
Yes. Choose the privacy-minded template variants that request only minimal wording (e.g., 'medical absence' or 'medical certificate provided on request') and reference attachments instead of including medical specifics.
Attach supporting documents locally when you send or save the letter. In the generated text, include a line such as 'Medical certificate attached' or 'Documentation available on request' and follow your organisation’s submission process for HR records.
Generated letters are formatted for HR filing when downloaded as DOCX/PDF. Follow your employer’s retention and submission rules: save to your HRIS/shared drive or submit via the prescribed HR intake channel.
The generator can adapt phrasing and common local conventions, but it does not provide legal advice. For law-specific questions or compliance, consult HR or a legal professional in your jurisdiction.
Managers can use the confirmation template to create an approval message that lists handover tasks, contact expectations and any HR steps required. Export a signed DOCX/PDF for the employee file or copy the text into internal HR systems.
Use the privacy-minded prompts to limit sensitive information in the text itself. Review Texta’s privacy policy at /about and your company’s data-handling rules before uploading attachments or storing records in central systems.
Yes. After generating, you can copy the message body for email clients (Gmail, Outlook) or download the letter as a DOCX/PDF file suitable for printing or HR filing.
Explain the reason briefly, show willingness to use accrued leave first, propose a coverage or handover plan, and provide contact information for urgent matters. Reference relevant policy clauses and offer follow-up steps to finalize arrangements.
